Admin and Finance Officer Job Vacancy at PRAYAS Nepal | Dhading, Nepal 2026

Job Overview:

Prayatnashil Community Development Society (PRAYAS-Nepal), Dhading is currently seeking a qualified and dynamic professional for the position of Admin and Finance Officer (AFO) to support its ongoing RELIEF project — Resilient Livelihood and Enhanced Food Security in Northern Dhading — implemented in partnership with ADRA Nepal. The position is based at the Head Office in Neelakantha Municipality-03, Dhading, with occasional field visits required. The selected candidate will report directly to the Field Co-coordinator and will be responsible for overseeing the financial accounting and general administrative functions of the project. One vacancy is available, and interested candidates must submit their applications no later than 5:00 PM on March 8, 2026.

About the Organization:

Prayatnashil Community Development Society (PRAYAS-Nepal) is a registered non-governmental, non-profit, non-religious, and service-oriented district-level organization based in Dhading, Nepal. It was registered with the District Administration Office of Dhading on 2058-12-6 B.S. and with the Social Welfare Council on 2059-9-6. Since its establishment, PRAYAS-Nepal has been actively working in the areas of education, child protection, and community mobilization. The organization is also a member of the NGO Federation Nepal. PRAYAS-Nepal is an autonomous and politically non-partisan institution governed by its own constitution, financial and administrative policies, and code of conduct. It maintains its main office at Neelkantha-3, Dhadingbesi, Dhading, and works in collaboration with various external development partners.

Currently, PRAYAS-Nepal is implementing the RELIEF project — focused on enhancing community food security and climate resilience in Northern Dhading — in partnership with ADRA Nepal, in coordination with Khaniyabas and Gangajamuna Rural Municipalities. Under this project, a total of 1,600 households have been organized into 80 farmer groups to improve agricultural and small livestock production through community mobilization.

Job Highlights:

Key Responsibilities:

Financial Management and Reporting:

• Provide overall financial and administrative support to the project.
• Assist the project management team in budget planning, preparation, revision, and execution in coordination with the Field Coordinator.
• Prepare and submit monthly, quarterly, and annual financial reports to the organization and donor agency on time.
• Prepare budget regularization requests and submit to the Field Coordinator as required.
• Support periodic internal and external project audits and supply all necessary documentation.
• Monitor project expenditures and ensure no spending is incurred without prior authorization.
• Assist in drafting quarterly and annual project progress reports related to financial matters.
• Ensure that financial management of the ADRA Nepal-funded project aligns with PRAYAS-Nepal's financial policies and applicable government regulations.
• Maintain accounting software, transaction records, and supporting documents.
• Prepare quarterly advance requests to obtain advance funds from ADRA Nepal in the required format.
• Handle cash and treasury operations using spreadsheets for expense tracking, payroll management with tax applications, and transaction controls.
• Prepare and confirm monthly finance reports.
• Support the Field Coordinator in preparing annual and supplementary budgets.
• Monitor budget versus actual expenditures and report spending status to the Field Coordinator.
• Maintain cost efficiency and track budget allocation in line with planned activities.

Administration and Procurement Function:

• Manage administrative functions and establish internal administrative systems and controls.
• Maintain updated documentation, filing systems, and administrative data in both physical and digital formats.
• Collect quotations and conduct market surveys following ADRA Nepal's and PRAYAS-Nepal's procurement policies for all project goods and services.
• Maintain contracts, logistical arrangements, and project document folders including correspondence records.
• Perform administrative duties such as maintaining attendance sheets, managing leave records, and keeping logbooks for vehicles and official correspondence.
• Maintain stock records of office supplies and materials.
• Track the proper use, maintenance, and repair of physical assets including vehicles, equipment, and furniture.
• Maintain fixed asset inventory records and conduct physical verification at the end of each fiscal year, reporting findings to the Field Coordinator.
• Participate in the project procurement committee and carry out procurement activities as per donor agency guidelines.
• Coordinate administrative activities and maintain monthly and yearly operational timetables.
• Prepare draft appointment letters, job descriptions, field records, and related documents as directed by the Field Coordinator.
• Organize meetings, workshops, and training sessions as required in quarterly work plans.
• Ensure the safety and security of PRAYAS-Nepal's assets under the guidance of the Field Coordinator.

Required Qualifications & Experience:

Education:

• A bachelor's degree in management with at least two years of relevant experience, or a master's degree in a related field with at least one year of experience in finance and administration within the NGO sector.

Experience:

• Minimum of two years of experience (for bachelor's degree holders) or one year of experience (for master's degree holders) working in finance and administration roles within NGOs.

Required Skills & Knowledge:

• Solid understanding of basic accounting principles and generally accepted accounting practices.
• Proficiency in Microsoft Office applications and good overall computer skills.
• Competence in accounting software such as TrueBook, FAMAS, SMART, or similar financial reporting platforms.
• Strong interpersonal skills with the ability to build and maintain productive working relationships.
• Resourceful in identifying solutions and resolving workplace challenges.
• Fluency in both English and Nepali — spoken, written, and typing.
• Valid two-wheeler driving license.

Salary & Benefits:

• Salary will be provided as per the organization's rules and applicable regulations. Candidates are requested to mention their expected salary in their application letter.

How to Apply:

Interested candidates who meet the stated criteria should submit the following documents via email:

• Cover letter / application letter clearly mentioning the position applied for and expected salary
• Updated curriculum vitae (CV)

📧 recruitment.prayasnepal@gmail.com 

Please note that PRAYAS-Nepal reserves the right to cancel, postpone, or modify the recruitment process at any stage without providing a reason. Only shortlisted candidates will be contacted for the assessment process. PRAYAS-Nepal is an equal opportunity employer and evaluates all applicants solely on merit, without discrimination on the basis of race, sex, color, national origin, religion, sexual orientation, age, marital status, or disability.

• Application Deadline: The last date to apply for this position is March 8, 2026 by 5:00 PM. Applicants are encouraged to submit their applications early.

Frequently Asked Questions:

Q: What project will the Admin and Finance Officer be supporting at PRAYAS-Nepal? 

A: The AFO will be supporting the RELIEF project — Resilient Livelihood and Enhanced Food Security in Northern Dhading — implemented by PRAYAS-Nepal in partnership with ADRA Nepal across Khaniyabas and Gangajamuna Rural Municipalities in Dhading district.

Q: Is a master's degree required, or is a bachelor's degree sufficient to apply? 

A: Both are accepted. Candidates with a bachelor's degree in management and at least two years of relevant experience are eligible. Alternatively, those with a master's degree in a related field and at least one year of NGO finance and administration experience may also apply.

Q: Who will the Admin and Finance Officer report to? 

A: The position holder will report directly to the Field Co-coordinator. The role may also involve completing tasks assigned by the Executive Director as and when required.