EU Delegation Nepal Hiring Secretary in Kathmandu

Looking for international organization jobs in Kathmandu? The European Union Delegation to Nepal announces vacancy for Secretary position in the Political, Press and Information Section. This is a prestigious opportunity to work with one of the world's most influential diplomatic missions. Application deadline: 13 March 2026.

About the European Union Delegation to Nepal:

The European Union (EU) is an economic and political partnership between 27 European countries, playing a vital role in international affairs through diplomacy, trade, development aid, and global cooperation. The EU is represented worldwide through more than 140 diplomatic representations, known as EU Delegations, functioning similarly to embassies.

The EU Delegation to Nepal, based in Kathmandu, works in close coordination with the Embassies and Consulates of all 27 EU Member States. As a fully-fledged diplomatic mission, we represent the European Union in dealings with the Government of Nepal across areas that fall within the EU's mandate.

About the Position:

The Secretary position at the EU Delegation involves providing mainly administrative tasks within the Political, Press and Information Section. The team consists of four people, and there are occasional atypical working hours. The successful candidate will serve under the supervision of the Head of the Political, Press and Information Section, providing support, expertise, and assistance in the political, press, and information field.

Secretary Job Vacancy at European Union Delegation Nepal - Apply by 13 March 2026

Key Responsibilities:

1. Executive Support
   1. Provide comprehensive support to the Head of Section, including in their capacity as Chargé d'Affaires a.i.
   2. Manage schedules, appointments, and correspondence for the Head of Section
   3. Support other section staff with administrative needs
2. Administrative Management
   1. Provide overall organizational and administrative assistance to the section
   2. Handle office communications including phone calls, emails, and mail
   3. Ensure timely responses to all correspondence
   4. Register correspondence and maintain organized filing systems (both online and physical)
3. Meeting and Event Coordination
   1. Assist in preparing and coordinating meetings, events, and missions
   2. Support organization of official visits
   3. Draft meeting minutes and official correspondence
   4. Coordinate with stakeholders for smooth event execution
4. Documentation and Reporting
   1. Support preparation, formatting, and editing of reports
   2. Assist with briefing documents and press releases
   3. Gather information and ensure document accuracy
   4. Maintain and organize filing systems and databases
5. Press and Information Activities
   1. Assist in managing press and public information activities
   2. Support events such as Europe Day celebrations
   3. Contribute to the section's communication efforts
6. Additional Duties
   1. Act as alternate for the Assistant to the Head of Delegation during absences
   2. Perform any other tasks as required within the section

Required Qualification & Experience:

• Education
  • Completed secondary education OR higher secretarial college
  • Must be attested by a diploma
• Experience
  • Minimum 3 to 5 years of professional experience in the secretarial field or administration
  • Experience must be acquired after obtaining the qualifying qualification
  • Previous experience in a diplomatic mission or multicultural environment
  • Extent of archivist/archiving experience or training

Required Skills & Knowledge:

• Working knowledge (both written and verbal) of English (minimum B2 level)
• Working knowledge (both written and verbal) of Nepali (minimum B2 level)
• Right to residence and work in Nepal
• Must fulfill all conditions as outlined in the vacancy notice
  Ability to perform multiple tasks and prioritize while respecting deadlines
• Sound time management and interpersonal skills
• Capacity for organizing and coordinating meetings and agendas
• Sound computer skills (MS Office proficiency)
• Skills and experience with VTC tools, particularly WEBEX
• Teamwork fluency and high flexibility
• Capacity to work under pressure
• Language Proficiency
  • Level of language skills (written and oral) in English and Nepali
  • Knowledge of additional EU languages (such as French) is an advantage

Salary and Benefits Package:

• Base Salary
  • Starting from NPR 133,588 per month
  • Final salary depends on relevant and verified employment experience
• Competitive Benefits
  • Personal leave days and public holidays
  • Health insurance coverage
  • Retirement savings plan
  • Additional benefits subject to certain conditions

How to Apply:

1. Required Documents
   1. Cover Letter (signed)
   2. Curriculum Vitae (CV) using Europass template
2. CV Requirements
   1. Must include minimum: dates, exact job titles, employers' names, and detailed task descriptions
   2. Use one of the Europass templates available at: https://europass.europa.eu/en
3. Submission Instructions
   1. Email to: eeasjobs-147@eeas.europa.eu 
   2. Email Subject Line: "Ref: 215350 – Secretary"
   3. Deadline: Friday, 13 March 2026 at 18:00 (UTC+05:45)