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Sponsorship Correspondence Assistant Job Opening at World Vision in Bhojpur

Published on Apr 30, 2024
Job title Sponsorship Correspondence Assistant
Job location Bhojpur
Industry NGO-INGO
Deadline This job has expired.
Views: 634

About us:

With over 70 years of experience, our mission at World Vision International (WVI) Nepal is to uplift the most vulnerable children, regardless of background or location, inspired by our Christian faith. Join our team of over 33,000 staff across nearly 100 countries and be part of the transformative journey of vulnerable children

Sponsorship Correspondence Assistant Job Description:

The Sponsorship Correspondence Assistant will handle and manage all incoming and outgoing correspondences circulated by the National Office and Field Office APs in compliance with World Vision's Global Standards and technical requirements. This role will focus on the smooth management of sponsorship correspondences, enabling timely and quality communication with sponsors and children.

Vacancy Highlight's:

  • Organization Name: World Vision International Nepal
  • Job Title: Sponsorship Correspondence Assistant
  • Required No: 1 ( One )
  • Employment Type: Full-time, Local - Fixed Term Employee (Fixed Term)
  • Job Requisition ID: JR31801

Major Responsibilities of Sponsorship Correspondence Assistant:

  1. Collect sponsor gifts/letters sent from the National Office and acknowledge shipment.
  2. Sort out mails received from the National Office as per Support offices and APs.
  3. Verify data entry of Horizon for all sponsor letters/cards and gifts.
  4. Dispatch sponsor letters/cards/gifts/bulk cards to respective APs via courier/field transport aligned within standard turnaround time.
  5. Notify all APs via email about the dispatch of gifts/letters/bulk cards.
  6. Follow up with courier/field office transport for timely and safe dispatch of all correspondences.
  7. Dispatch CEW, APR, and SG cards to all APs.
  8. Maintain courier dispatch log sheet at FO for sent correspondences.
  9. Verify and file all log sheets received from APs and the copy of the Gift/letter memo received from NO.
  10. Ensure all correspondences meet standards, timelines, and technical requirements.
  11. Translate child's letters into English.
  12. Maintain confidentiality of sponsors' and children's addresses.
  13. Send all reply letters to the National Office after proper review and translation.
  14. Assist in reconciling data & discrepancies on SL, GN, and queries in NO and APs.
  15. Ensure delivery of APR and SG cards and CEWS on standard timeline.
  16. Process all Digital Correspondences on time with assured quality.
  17. Provide orientation to sponsorship coordinators/PNGO field mobilizers on correspondence standards.
  18. Coordinate with finance, SCM, General post office, and courier for smooth service.
  19. Manage internal and external relationships required in sponsorship operations.

Required Qualification & Experience for Sponsorship Correspondence Assistant:

  • Plus two pass or running Bachelors in any discipline (Essential).
  • Minimum 1 year of experience in child-focused organization (Preferred).
  • World Vision experience (Preferred).
  • Experience with sponsorship organization (Preferred).

Required Skills & Knowledge for Sponsorship Correspondence Assistant:

  • Essential:
    • Strong grasp of development concepts.
    • Effective time management and organizational skills.
    • Proficiency in MS Word, MS Excel, and PowerPoint.
    • Typing skills in both Nepali and English.
    • Translation skills between Nepali and English.
    • Competency in training and facilitation.
    • Ability to build networks and influence others.
    • Expertise in report writing.
    • Proven team player.
  • Preferred:
    • Comprehensive knowledge of Sponsorship standards and processes.
    • Experience with web-based databases.
    • Skilled in articulating and applying standards and procedures.
    • Innovative and creative approach to engaging with children.

Salary & Benefit for Sponsorship Correspondence Assistant:

  • As Per Organization rules.

How To Apply:

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  • To access the complete job details, please click on the provided link. link

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