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Education Level : Bachelor
Experience Required : More than or equals to 3 years
Professional Skill Required : Teamwork Communication Leadership

Other Specification
Job Purpose :Assistant Manager - The Administration & Operations will be responsible for maintaining operational excellence and fiscal prudence. S/he will provide management and coordination of administrative and operations-related functions for a program, division or department. Manage staff at least 50% of the time to achieve the research and teaching mission, goals and objectives of the unit. Partner with faculty leadership on departmental affairs.
Education & Experience:

Bachelor’s degree and three years of relevant experience in administrative and people management, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

• Demonstrated supervisory skills including conflict resolution
• Excellent planning and organizational skills
• Excellent communication skills
• Strong negotiation and effective interpersonal skills
• Solid analytical and problem-solving skills
• Attention to detail and accuracy
• Strong expertise in business and management computer applications and databases
• Strong knowledge in industry standards and/or regulatory requirements
• Ability to multi-task and manage deadlines
• Subject matter expertise for area(s) of responsibility
• Able to keep abreast of general industry knowledge and trends

Job Description

• Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints
• Guide faculty coordinators, supervisors and lead instructors in the interpretation and implementation of human resources policies, procedures and programs
• Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary
• Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the CEO regarding resources to support faculty activities and interests
Interpret, implement and ensure compliance with administrative policies and procedures within the academy. Recommend new internal , guidelines and procedures
• Represent the unit’s business and academic operations within the academy
• Manage student and faculty program administration for their unit
• Support the development, management, and maintenance of the procurement lifecycle, including but not limited to: vendor selection,
• purchase order management, materials requisitioning and receiving, inventory management, and invoice reconciliation and payment
• Support the CEO in the development and management of the annual budget, it’s monitoring and control to ensure that academy meets its financial goals
• Manage staff recruitment, selection, training/ development and succession planning as required for In-House and managing the outsourced contracting staff
• Maintain all employee files; update required HR paperwork and data systems
• Ensure staff members understand the procedures and have the resources to operate effectively
• Collaborate with colleagues to continuously improve personal practice and achieve overall goals and mission of the school and the network