About Us:
The Peace Corps is rooted in a vision of working with, living alongside, and celebrating diverse cultures worldwide. We build on our mission through a commitment to equity, inclusion, and addressing host communities' priorities. Unity drives our impact, seen in shared moments, new infrastructure, empowered youth, and volunteers who return with intercultural competence and a passion for service. Our diverse, far-reaching network unites host country nationals, volunteers, staff, partners, educators, and supporters to inspire and serve together.
Training Site Secretary (TSS) Job Description:
The Training Site Secretary (TSS) will work under the direct supervision of the Training Coordinator (TC), providing essential secretarial and logistical support to ensure the effective operation of the Pre-Service Training (PST) for Peace Corps Trainees (PCTs) and Volunteers. (PCVs). This role involves a variety of tasks, including knowledge and property management, inventory control, and facilitating small group information sessions. The TSS will work on-site at the PST location in a Nepali community, maintaining a flexible schedule that may include weekends and holidays.
Role Overview:
- Organization Name: The Peace Corps Nepal
- Job Title: Training Site Secretary (TSS)
- Position: Short-term contract
- Required No: 1
- Work Hours: Six days per week, including holidays. Flexible hours beyond 8:00 AM - 5:00 PM.
- Reports To: Training Coordinator
Responsibilities of Training Site Secretary (TSS):
- Preservice Training Support:
- Collaborate with TC and Training Administrative Assistant (TAA) to create, reproduce, collate, distribute, and file training materials.
- Manage the preparation and distribution of learning materials and maintain electronic and hard copy filing systems.
- Coordinate the distribution of training supplies and equipment with the TC and TM.
- Manage vehicle logbooks and arrange travel for PCTs and staff.
- Assist in inventory and packaging of PST supplies and equipment, and maintain storage areas.
- Ensure effective communication between training sites and the Peace Corps Office in Kathmandu.
- Participate in General Training of Trainers (TOT).
- Administrative Tasks:
- Greet visitors, answer phones, and redirect information requests appropriately.
- Organize files, copy, bind, and scan documents.
- Conduct office supplies inventory and manage orders.
- Assist with creating and managing staff travel plans and schedules.
- Ensure timely accommodation and meals for visitors and staff.
- Safety and Security:
- Be knowledgeable about the Peace Corps Emergency Action Plan (EAP) and assist in ensuring the safety of PCTs and staff.
- Monitor safety and security situations and report concerns immediately.
- Follow infectious disease mitigation protocols and manage risks appropriately.
- Occasional Money Handler:
- Courier cash and/or purchase orders to vendors and PCTs or Volunteers as required, acting as an intermediary between the Contracting Officer and the recipient.
Required Qualification & Experience forTraining Site Secretary (TSS)
- Education: Higher Secondary Education (+2) or equivalent.
Language Proficiency: Professional oral and written English and Nepali proficiency. - Experience:
- Minimum of six months of experience in secretarial or administrative tasks.
- Experience in visitor management, phone handling, and organizing office supplies.
- Experience working with individuals from marginalized communities in Nepal.
Required Skills & Knowledge for Training Site Secretary (TSS):
- Strong communication and interpersonal skills, conflict management, diplomacy, and tact.
- Ability to work independently and proactively; self-motivated and adaptable.
- Professionalism, integrity, confidentiality, and team collaboration.
- Candidates will receive credit for all qualifying experiences, including volunteer experience.
- Proficiency in Microsoft Office (MS Word, Outlook, Excel); ability to type in both English and Nepali.
- Ability to create and manage travel plans and schedules.
- Familiarity with rural village community settings in Nepal.
How To Apply:
- Step 1: By email: Submit your resume, a brief cover letter in English, and include the position you are applying for in the subject line to nepaljobs@peacecorps.gov
- Step 2: Provide your resume and a brief cover letter in English, indicating the position at the top of the cover letter, and send to U.S. Peace Corps, P.O. Box 15150, Kathmandu, Nepal, or hand deliver to our office in Maharajgunj. Applications must reach our office by the following deadlines:
Note: If you have served as a Peace Corps Trainee/Volunteer or staff member, include the position location, type, title, and dates in your application.
- For the complete job description, kindly visit: Click here
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